Table of Contents

A »

Abbreviations

  1. Streets, avenues, roads, boulevards
  2. Days of the week, months of the year
  3. Acronyms
  4. City and state
  5. Pluralizing lowercase single-letter abbreviations
  6. Beginning a sentence

Academic Calendar/Terms

AD/CE

Addresses

  1. Addresses in copy
  2. Full mailing addresses
  3. Separating elements with commas

Advisor

African American

Age

Alumnus, Alumni

Ampersand

Apostrophe

  1. Plurals of figures, years, or abbreviations
  2. Plurals of letters and academic grades
  3. Possessives of abbreviations
  4. Degrees
  5. Year of graduation

Art

Articles (in newspapers, magazines, etc.)

Avenue

Awards, Prizes

B »

BC/BCE

Black

Board of Trustees

Books, Book Chapters

Buildings

C »

Campuses

Cannot

Chapters (of books)

City of Pittsburgh

Class

Collective Nouns

Colons

  1. Capitalization of first word after colon
  2. Colons in titles
  3. Colons with quotations marks
  4. Space after colons

Commas

  1. In a series
  2. With Jr., Sr., or numerals in a name
  3. Nonessential/nonrestrictive clauses
  4. Essential/restrictive clauses
  5. Between two adjectives

Commonly Misused Words

Commencement

Commonwealth of Pennsylvania

Company Names

Computer Terminology

  1. Terms
  2. E-mail
  3. Breaking Web sites on two or more lines
  4. Web addresses at the end of sentences
  5. Web addresses in text
  6. Pitt e-mail addresses
  7. Using http
  8. Login/log in

Conferences

Courses, Classes, Majors

D »

Dashes

  1. Em dashes
  2. En dashes
  3. Hyphens

Dates, Years

  1. Days of the month
  2. Commas with dates
  3. BC/AD and BCE/CE
  4. Inclusive years
  5. Plurals of years
  6. Referencing dates

Days

Degrees (academic)

  1. Abbreviations
  2. Doctorate
  3. Honors
  4. Certificates

Degrees (temperature)

Departments, Offices, Programs, Schools

  1. Academic departments, offices, programs, schools
  2. Administrative departments and offices
  3. Schools of the health sciences
  4. University of Pittsburgh Police Department

Directions

Dissertations

Dollars

E »

Ellipses

  1. Within quoted material
  2. At the end of quoted material (full and incomplete sentences)
  3. At the beginning of a sentence

E-mail

Endowed Chairs, Professorships

Ethnicity and Race

F »

Fellowships, Scholarships

Forms

Fundraiser/Fundraising

G »

Gender Sensitivities

Genus Names

Grades

Grant Proposals

Greek

H »

Health Care

Health Sciences

Homecoming

Hospitals

Hyphens, Compounds

  1. Two-word compound adjectives before a noun
  2. Compound adjectives of three or more words before a noun
  3. Adverbs ending in -ly before an adjective
  4. Compound adjectives where the second word ends in -ed
  5. Nouns that represent different and equally important functions
  6. Prefixes
  7. Self- and ex- compounds
  8. Suffixes

I »

Institutes

Italics

J »

Jr., Sr., Numerals in a Name

L »

Laboratories

Latin Terms

  1. Latin terms in text
  2. Emeritus, emeriti
  3. Résumé, curriculum vitae, vita, CV 
  4. Plurals of Latin terms

Lectures, Lecture Series

Lists (vertical, numbered, bulleted)

  1. Commas and periods 
  2. Commas and periods with complete sentences
  3. Semicolons and periods with complete sentences
  4. Periods with series items that are complete sentences themselves
  5. Punctuating letters or numbers used to enumerate a list
  6. Capitalization of first words

M »

Magazines

Majors

Money

Months

Musical Compositions and Terms

N »

Newspapers

Nondiscrimination Policy Statement and Other Required Information

  1. Long Form
  2. Short Form
  3. Job Number
  4. Disclaimer

Numbers

  1. General rule
  2. Beginning a sentence
  3. In a list
  4. Age
  5. Percentages
  6. Dollars and cents
  7. Numerical amounts equal to or greater than 1 million
  8. Temperature, degrees
  9. Other exceptions
  10. Use of numerals for the sake of consistency

O »

Offices

Organizations

Orthopaedic Surgery, Department of; Orthopaedic

P »

Percent

Phone Numbers

Pittsburghese

Plurals, Possessives

Poems

Police

Prefixes

Professorships

Proved/Proven

Q »

Quotation Marks

  1. Placing commas and periods
  2. Placing colons and semicolons
  3. Placing a question mark, exclamation point, or dash
  4. Single quotation marks for quotations within a quotation
  5. Several paragraphs of a quotation
  6. Topics of talks, papers, or presentations

R »

Race

Radio Programs

Referencing People

Regional Campuses

Road

S »

Scholarships

Schools

Seal/Signature

Seasons

Semicolons

  1. General rule
  2. In a series
  3. With quotation marks and parentheses

Series

Social Security

Songs

Spacing

  1. Between sentences in copy
  2. Abbreviations in names

Special Events

Street

Student Terminology

  1. Academic years (freshman, sophomore, graduate student, etc.)
  2. Racial, linguistic, religious, and other groups
  3. Greek(s)
  4. Years of graduation
  5. Punctuating years of graduation
  6. The word class when used with a year
  7. Officers of a class, social organization, etc.

T »

Television Programs

Temperature

Terms

Tests

That/Which

Theses

Times

  1. Hours of the day, a.m. and p.m., noon and midnight, use of :00
  2. When used with o’clock
  3. Precise times
  4. Numbers of hours or minutes
  5. No commas between time and day or date

Titles of Persons

  1. General rule
  2. Courtesy titles and academic and professional degrees within text
  3. Standing alone without a name
  4. First, subsequent references

Titles (other)

  1. Books, television shows, movies, radio programs, plays
  2. Articles in magazines or newspapers
  3. Academic papers, dissertations, grant proposals, theses
  4. CDs, musical compositions, songs
  5. Lecture series, conferences, lectures, speeches

U »

United States

University

University Publications

University Seal/Signature

W »

Washington D.C.

Way/Ways

Web Site, World Wide Web

Who/Whom

Y »

Years


Appendices

Appendix 1:
Commonly Misused Words

Appendix 2:
Commonly Misspelled Words

Appendix 3:
School, College, and Campus Abbreviations

Appendix 4:
Postal Information and State Abbreviations

Appendix 5:
UPMC Hospitals

Appendix 6:
Department of News Services Exceptions

Top Tips for Good Writing

Official list of names for University departments, offices, programs, and schools